Proposal Writing- Service Agreement

Simplifying Procurement, Amplifying Results

1. Parties

This Agreement ("Agreement") is made between Procurement & Co., LLC ("Company") and the individual or entity identified in the acceptance form below ("Client"), collectively referred to as "the Parties."

2. Project Description

The Company will provide the Client with professional proposal writing services. This service is designed for businesses actively bidding on federal, state, or local government contracts who need a compliance-ready, professionally written proposal tailored to their target agency and opportunity.

3. Scope of Work

3.1 Services Included:

The Company will perform the following services:

  • Initial Consultation & Briefing — discuss opportunity details, RFP requirements, timeline, deliverables, competitive positioning, and team strengths

  • Document Collection — Client provides capability statement, certifications, past performance, organizational information, and supporting materials

  • RFP Outline & Strategy — map proposal content to RFP evaluation criteria and develop win themes

  • Full Proposal Draft — professionally written proposal content up to 20 pages (base package)

  • Formatting & Compliance Review — ensure alignment with RFP instructions, page limits, formatting requirements, and submission specifications

  • Final Review & Submission-Ready Delivery — polished, submission-ready document delivered prior to deadline

  • Initial intake and document collection within 24 hours of form submission

  • 60-minute initial briefing call (Tuesday-Thursday) to discuss RFP strategy and approach

3.2 Delivery Timeline:

Initial briefing and strategy outline will be completed within 24-48 hours of intake form submission and briefing call. Full proposal draft will be delivered within 7-10 business days of document collection, depending on RFP deadline urgency. Final submission-ready version will be delivered 24-48 hours prior to deadline.

3.3 Pricing:

  • Base Package (up to 20 pages): $2,500.00

  • Additional Pages 21-40: $2,000.00 (add-on)

  • Additional Pages 41-60: $3,000.00 (add-on)

  • 61+ Pages: Custom pricing (discussed during briefing, billed separately)

3.4 What is NOT Included:

  • Proposal Graphics & Design (available as $350 add-on)

  • Post-submission debrief or revision sessions (available as $250 add-on)

  • Bid/no-bid analysis or opportunity evaluation

  • RFP compliance training or consulting

  • Resubmission or rebid support beyond initial proposal

4. Deliverables

The Company will provide the following deliverables:

  • Customized proposal outline aligned to RFP evaluation criteria

  • Full proposal narrative (up to 20 pages base)

  • Technical approach and solution strategy documentation

  • Past performance and capability positioning

  • Compliance checklist confirmation

  • Submission-ready PDF or Word document

  • Final formatting and quality assurance review

5. Refund Policy

  • No refund after intake form submitted. Once Client submits the completed intake form, the service fee becomes non-refundable because the Company begins strategy development and document collection.

  • Refund available before intake. If Client cancels before submitting the intake form, a full refund is available within 7 calendar days of purchase.

  • No refunds for partial completion. If Client does not complete the briefing call or provide required documents, no refund will be issued.

6. Payment Terms

  • Base Service Fee: $2,500.00 (20 pages)

  • Payment Schedule: Billed at time of purchase

  • Service Delivery: Service delivery begins upon payment receipt

  • Non-Payment: If payment fails, service delivery is paused until payment is resolved

  • No Auto-Renewal: This is a one-time service engagement (not a recurring subscription)

  • Additional Pages: Billed separately if selected as add-on

7. Client Responsibilities

The Client agrees to:

  • Complete the intake form within 24 hours of purchase

  • Schedule and attend the 60-minute briefing call (Tue-Thu), or reschedule with 48-hour notice

  • Provide all required documentation (RFP, capability statement, past performance, team bios) within 48 hours of briefing

  • Provide accurate information about the opportunity, requirements, and competitive positioning

  • Communicate clearly about RFP requirements, evaluation criteria, and submission deadline

  • Review draft proposal and provide feedback promptly (within 24 hours when possible)

  • Ensure all information provided is accurate and compliant with RFP requirements

  • Be responsible for final review, approval, and submission to the agency

  • Provide any additional information or clarifications needed during the writing process

8. Confidentiality

Both Parties agree to maintain confidentiality of all proprietary, financial, and business information shared during consultations and throughout the proposal development process. Information will not be disclosed to third parties without prior written consent, except as required to submit the proposal to the government agency.

9. Intellectual Property

  • All proposal templates, frameworks, and proprietary writing methodologies remain the property of Procurement & Co.

  • Client receives a limited license to use the completed proposal for the specific RFP opportunity only

  • Client owns all information provided and the final proposal content

  • Company may use anonymized case studies or success stories for marketing (with Client permission)

10. Service Modifications

The Company reserves the right to suspend or discontinue services if:

  • The Client fails to provide required documents within the specified timeframe

  • The Client fails to attend the scheduled briefing call without rescheduling

  • The Client misses the RFP deadline and cannot provide submission extension

  • The Client is unresponsive for more than two (2) business days during the writing process

11. Limitation of Liability

Procurement & Co. does not guarantee proposal approval or contract award, as final determination rests with the government agency. The Company is not liable for proposal rejection, scoring outcomes, or contract results. The Company is not liable for indirect, incidental, or consequential damages, including lost opportunities or revenue.

12. Timeline & Deadline Responsibility

Client is responsible for providing the RFP deadline clearly and ensuring the Company has adequate time to complete the proposal. If Client provides insufficient time (less than 7 business days), the Company may recommend expedited service at standard rates or defer the project. The Company is not responsible for missed deadlines due to Client delays in providing documentation or feedback.

13. Governing Law & Dispute Resolution

This Agreement shall be governed by the laws of the State of Illinois.

Disputes shall first be attempted through negotiation and mediation. If unresolved, disputes shall be settled by binding arbitration in Illinois before litigation is considered.

14. Termination

Either Party may terminate this Agreement with written notice.

  • Termination by the Client will take effect immediately

  • Upon termination, all Confidentiality and Intellectual Property obligations survive

  • No refunds will be issued for termination after intake form submission

  • Client remains responsible for any partially completed work

15. Acceptance

By submitting the form below, the Client agrees to the terms of this Agreement.