Entity Monitoring Maintenance (Quarterly) Contract
Simplifying Procurement, Amplifying Results
1. Parties
This Agreement (“Agreement”) is made between Procurement & Co., LLC (“Company”) and the individual or entity identified in the acceptance form below (“Client”), collectively referred to as “the Parties.”
2. Project Description
The Company will provide quarterly entity monitoring and maintenance services to ensure the Client remains in compliance with government contracting requirements.
3. Scope of Work
The Company will perform the following services under the base package:
Review SAM.gov registration for active status.
Monitor certification statuses and renewal timelines.
Check business compliance (entity filings, UEI, CAGE Code).
Provide quarterly compliance reports with action items.
Excluded from scope: submission of renewals or certifications unless purchased separately; tax/legal advisory; or ongoing daily monitoring outside of the quarterly schedule.
4. Deliverables
The Company will provide the following deliverables each quarter:
Certification & Registration Status Review – Verify SAM.gov status, identify expirations, and check compliance requirements.
Quarterly Monitoring Report (PDF/Word) – Summary of certification/registration status, compliance risks, and deadlines.
Tracking & Alerts – Calendar of critical dates (renewals, expirations, submissions) and email reminders.
Compliance Support – Guidance on documentation and corrective actions needed to maintain compliance.
5. Payment Terms
Base Service Fee: $500 per quarter, billed in advance.
Optional Add-On Services (billed separately):
Monthly Monitoring Upgrade — $299/month
Quarterly Certification Status Tracker — $99/quarter
Quarterly Compliance Summary Report — $250/quarter
Bundled Renewal Filing — $299 per certification renewal
Custom Pricing: Additional filing support may be quoted separately if outside the bundled renewal rate.
Payment Schedule: Full payment is due prior to the start of each quarterly cycle.
Commencement of Work: Services will not begin until full payment has been received.
6. Client Responsibilities
The Client agrees to:
Provide required documentation and information in a timely manner.
Ensure accuracy of all business, financial, and ownership details submitted.
7. Confidentiality
Both Parties agree to maintain confidentiality of all proprietary, financial, and business information. Information will not be disclosed to third parties without prior written consent, except as required by law.
8. Intellectual Property
All templates, drafts, and proprietary materials remain the property of Procurement & Co.
The Client receives a limited license to use final deliverables only for proposal submission purposes.
Any materials provided by the Client remain the Client’s property.
9. Refunds & Termination
Fees are non-refundable once work has commenced.
If the Client terminates prior to commencement, partial refunds (less admin fees) may be considered at the Company’s discretion.
Work is considered abandoned with no refund if the Client fails to provide required documents or feedback within 14 days. Restarting services requires a new contract and payment.
10. Limitation of Liability
The Company is not responsible for indirect, incidental, or consequential damages. While compliance and quality are ensured, no guarantee of contract award is made.
11. Governing Law & Disputes
This Agreement will be governed by the laws of Illinois.
Disputes will first be resolved by mediation or arbitration in Illinois prior to litigation.
12. Acceptance
By submitting the form below, the Client agrees to the terms of this Agreement.7. Confidentiality