Certification Renewal Service Contract

Simplifying Procurement, Amplifying Results

1. Parties

This Agreement (“Agreement”) is made between Procurement & Co., LLC (“Company”) and the individual or entity identified in the acceptance form below (“Client”), collectively referred to as “the Parties.”

2. Project Description & Scope

Procurement & Co. will provide professional support in preparing and submitting renewal applications for the Client’s existing certifications.

Services may include:

  • Collection and review of updated business, financial, and ownership documentation.

  • Preparation of certification renewal application packages.

  • Filing of renewal applications with the appropriate certifying agencies.

  • Communication with the Client until confirmation of renewal filing is received.

Excluded from scope: guarantee of certification renewal approval, legal or tax advisory services, or responding to post-renewal government audits.

3. Deliverables

The Company will provide the following deliverables to the Client under the base service:

  1. Completed Renewal Application Package(s)

    • Preparation of all required renewal forms and supporting documentation.

  2. Compliance Review

    • Verification that all documents meet agency requirements and are free of errors or omissions.

  3. Submission Support & Confirmation

    • Filing of the renewal application(s) on behalf of the Client (or guided submission, if agency requires).

    • Confirmation of submission for each certification renewed.

  4. Status Monitoring & Agency Response Support

    • Ongoing tracking of renewal application progress.

    • Responses to agency requests for clarification or additional documentation until a decision is finalized.

    4. Payment Terms

  • Base Service Fee: $750 per certification renewal, billed in advance.

  • Optional Add-On Services (billed separately):

    • Expedited Renewal Filing — $250

    • Branded Certification Binder (Digital/Printed) — $199

    • Annual Renewal Support (per certification) — $350

    • Bundle 3+ Renewals — discounted pricing available

  • Payment Schedule: Full payment for the base service and any add-ons is due upfront, prior to commencement.

  • Commencement of Work: No renewal preparation, submission, or add-on services will begin until full payment has been received.

5. Refund Policy

  • Fees are non-refundable once document review and preparation has commenced.

  • If Client cancels prior to document intake, a partial refund (less admin fees) may be considered.

  • No refunds will be issued after renewal application packages have been filed.

6. Confidentiality

Both Parties agree to maintain strict confidentiality regarding all documents, financial records, and proprietary information shared during this engagement. Confidential information shall not be disclosed to third parties without prior written consent, except as required by law.

7. Intellectual Property

  • Procurement & Co. retains ownership of all templates, checklists, and proprietary processes used in preparing certification renewals.

  • Completed renewal application packages belong to the Client for submission purposes only.

  • The Client may not resell or distribute completed packages without the Company’s written consent.

8. Service Modifications

The Company reserves the right to modify or suspend services if:

  • The Client fails to provide necessary documents,

  • The Client fails to make timely payment, or

  • Deadlines or agency requirements change beyond the Company’s control.

9. Limitation of Liability

Procurement & Co. does not guarantee approval of certification renewals.

The Company is not liable for agency delays, denials, requests for additional information, or any indirect, incidental, or consequential damages.

10. Governing Law & Dispute Resolution

This Agreement shall be governed by the laws of the State of Illinois.

Disputes shall first be attempted through negotiation and mediation. If unresolved, disputes shall be settled by binding arbitration in Illinois before litigation is considered.

11. Termination

Either Party may terminate with written notice if the other materially breaches this Agreement.

Upon termination:

  • The Client shall pay for services rendered up to the date of termination.

  • Confidentiality, Intellectual Property, and Payment obligations shall survive termination.

12. Acceptance

By submitting the acceptance form below, the Client acknowledges and agrees to the terms of this Agreement.