Certification Application Support Contract

Simplifying Procurement, Amplifying Results

1. Parties

This Agreement (“Agreement”) is made between Procurement & Co., LLC (“Company”) and the individual or entity identified in the acceptance form below (“Client”), collectively referred to as “the Parties.”

2. Project Description & Scope

Procurement & Co. will provide professional support in preparing and submitting business certification applications.

Services may include, but are not limited to:

  • Review of the Client’s business documentation.

  • Preparation of application materials for selected certifications (e.g., WOSB, MBE, WBE, DBE, 8(a), HUBZone, SDVOSB/VOSB).

  • Packaging of completed application for submission.

  • Communication with the Client until the application is filed.

Excluded from scope: guarantee of certification approval, legal or tax advisory services, or responding to government audits beyond initial submission.

3. Deliverables

The Company will provide the following deliverables to the Client:

  1. Certification Strategy & Eligibility Review

    • One-on-one consultation to identify the most beneficial certifications.

    • Eligibility review based on ownership, structure, and documentation.

  2. Document Collection & Checklist

    • Customized checklist of required documents.

    • Templates/samples for key forms.

    • Review of client-provided documents for accuracy and formatting.

  3. Application Preparation & Submission

    • Completion of certification application in the appropriate portal(s).

    • Upload of supporting documentation.

    • Responses to pre-screening questions and declarations.

    • Final review and submission (or guided walkthrough, if required by the agency).

  4. Post-Submission Monitoring & Support

    • Tracking of application status until final determination.

    • Responses to agency requests for clarification or additional documentation.

    • Support for interviews or site visits, if required.

    • Delivery of final certification approval letter (or outcome documentation).

    4. Payment Terms

  • Base Service Fee: $2,500 per certification application, billed in advance.

  • Bundle Pricing: Discounted rates available when purchasing 3+ certifications together.

  • Optional Add-On Services (billed separately):

    • SBA 8(a) Certification Consultation — $500

    • Expedited Review & Filing — $250

    • Branded Certification Binder (Digital/Printed) — $199

    • Annual Renewal Support (per certification) — $350

  • Payment Schedule: Full payment for the base service and any selected add-ons is due upfront, prior to the start of work.

  • Commencement of Work: No preparation, submission, or add-on services will begin until full payment has been received.

5. Refund Policy

  • Fees are non-refundable once document review and preparation has begun.

  • If Client cancels prior to document intake, a partial refund (less admin fees) may be considered.

  • No refunds will be issued after submission of certification applications.

6. Confidentiality

Both Parties agree to maintain strict confidentiality regarding all documents, financial records, and proprietary information shared during this engagement. Confidential information shall not be disclosed to third parties without prior written consent, except as required by law.

7. Intellectual Property

  • Procurement & Co. retains ownership of all templates, checklists, and proprietary processes used in preparing certifications.

  • Completed application packages belong to the Client for submission purposes only.

  • The Client may not resell or distribute completed packages without the Company’s written consent.

8. Service Modifications

The Company reserves the right to modify or suspend services if:

  • The Client fails to provide necessary documents,

  • The Client fails to make timely payment, or

  • Deadlines or agency requirements change beyond the Company’s control.

9. Limitation of Liability

Procurement & Co. does not guarantee approval of certification applications.

The Company is not liable for agency delays, denials, additional requests, or any indirect, incidental, or consequential damages.

10. Governing Law & Dispute Resolution

This Agreement shall be governed by the laws of the State of Illinois.

Disputes shall first be attempted through negotiation and mediation. If unresolved, disputes shall be settled by binding arbitration in Illinois before litigation is considered.

11. Termination

Either Party may terminate with written notice if the other materially breaches this Agreement.

Upon termination:

  • The Client shall pay for services rendered up to the date of termination.

  • Confidentiality, Intellectual Property, and Payment obligations shall survive termination.

12. Acceptance

By submitting the acceptance form below, the Client acknowledges and agrees to the terms of this Agreement.